You know how annoying it can be if you’ve ever had to scan an email attachment. Some attachments are so big that you should scan and transmit them rather than take the time to download them.
However, it’s doubtful that you have such an attachment on your computer unless your email program includes a built-in scanner! Fortunately, several free scanning programs are available that will let you quickly and effortlessly scan any email attachment before saving it in the format of your choice.
Steps for scanning email attachments
1. Access the email’s attachments. In the top-right corner of your email, beneath the file icons, is where you should look if you are still waiting for an Open button.
2. Select the attachments you wish to scan.
3. Select File, then Scan. This will launch Adobe Acrobat, a free PDF viewer with built-in scanning capabilities.
4. When prompted, enter a filename for your scanned document and click OK. If you’d like, you can import it into a different software like Word or Excel, but doing so is unnecessary if all you need to do is retrieve the document later on your computer as a PDF document.
5. When the scanned document(s) have finished processing, click Store to save them.
6. Press Quit in the top-left corner of your screen to exit Adobe Acrobat.
What happens if I lack a scanner?
The procedures below can convert your PDF into a JPG even if you don’t have a scanner.
1) Launch Adobe Acrobat Reader and open your PDF file.
2) Choose File from the menu bar at the screen’s top.
3) Click Export in the drop-down menu.
4) In the format options window, choose JPEG.
5) Choose Save after naming your File.
6) A JPEG image of your PDF has now been created.
Using your mobile device to scan attachments
1. To access the complete document when scanning attachments on a mobile device, it’s crucial to utilize a screen that can swivel 360 degrees.
2. Hold your device upright and ensure the attachment and camera lens face the same way.
3. Take a picture using your camera or select Scan if the app has one available.
4. Depending on your program, the image should be immediately saved in your camera roll or gallery. If not, you can always transfer it from there onto a different service like Dropbox or Google Drive for storage or sharing with others.
5. Follow these instructions if scanning a paper document: -Scan both sides of the paper (or just the front if it is very short), if possible. Place the paper face on a table with your phone’s camera looking down at an angle. Then, take a snapshot of just the back of the page.
6. Repeat steps 6 and 7 for every page, then store them all in separate folders in your file storage program, such as iCloud Drive or Google Drive.